What is the tone you want to set for your meeting, conference, or event?
- Friendly & Fun
Depending on the purpose of the meeting, one specific tone should be dominant throughout the entire event.
- If your company is rolling out some new products that are going to make or break the future, then serious is going to be the dominate tone. With lots of information to back up that serious tone.
- If you’re an association providing learning credits for the members/attendees, then informational will be the focus. With a little bit of friendly and fun mixed in to make people want to come back next year.
- If you’re meeting in the islands for an award/incentive meeting, then fun gets top billing for tone.
Maintaining a consistent tone throughout your entire multi-day event is critical if you want to have a successful event.
When the meeting tone is mixed or inconsistent, confusion will most likely result.
Here are 3 things you should do to ensure that every attendee gets the most value from your meeting conference, or event.
- Be clear on the overall objective of the conference and decide on the tone in advance.
- Communicate to everyone involved the conference objective and tone. This includes all of management, speakers, meeting planner, and support staff.
- Have one person responsible for making sure the tone is carried out during the event.
To get the best ROI on your next conference, provide attendees with a consistent tone from the time the first one arrives until everyone is on a plane heading home.
This post was originally published on SpeakingGump.com on December 8, 2015.
It has been updated and edited to appear here on ChangeByGumption.com
Communicator, Forrest Gump lookalike, Strategist
– Brand Ambassador, Change Agent, Speaker, Writer
– Gump-like Messaging, Simplicity, Values
– Big Picture, Bottom Line, Visual Mapping
Learn more about Steve here.
more 'Event Planning' posts …
Event planning for meetings, conferences, and events is a broad field and requires a wide range of expertise. Meeting planners almost always handle all of the logistics such as location, hotel, meeting space, & food. The client will typically provide…
Conference attendees at multi-day conventions, meetings, and events are no longer willing to settle for average or mediocre. Anything less than unique and special will be considered boring or a waste of time. The bar for meeting and event planners…
Panel discussions at conferences, meetings, and events are typically polarizing. Attendees hated it and found it a boreAttendees loved it and didn’t want it to end A few moderates in the crowd will say, “It was OK” which is code…
When planing a meeting, conference, or event, you have two primary categories to worry about. The back end planning versus the front end experience. The back end is all of the things that happen behind the scenes. Details attendees don’t…
The meetings I’m referring to in this post are corporate meetings lasting one, two or three days with mostly all internal presenters. I’ll also include multi-day trade or association meetings. The common denominator is that the majority of the presenters…